Authorisation for Conferences and Meetings

Any Italian or foreign pharmaceutical company which is the owner of medicines with marketing authorisation in Italy (AIC), or which on the basis of an agreement with the respective owner provides for the actual marketing of medicines, and which intends to organise or contribute to the organisation of a congress, conference or meeting on issues related to the use of medicines, must send to the Italian Medicines Agency a communication authorising the proposed educational meetings in order to allow the Agency to verify their strict technical nature, pursuant to Article 124 of Legislative Decree 219/2006.
Until 1 April 2024, notifications of conferences and meetings to which more than one pharmaceutical company contributes must be sent jointly to AIFA, through the organisers, via the InfoCamere "Impresa per un giorno" portal, while those organised by a single pharmaceutical company must be received by AIFA via the online service "Authorisation for Conferences and Meetings".
Starting from 2 April 2024, it is no longer possible to use the InfoCamere portal and all communications relating to conferences and meetings have to be transmitted exclusively via the new version of the online service "Authorisation for Conferences and Meetings NEW".

Information for organising secretariats/providers

Information for organising secretariats / providers

In the case of events in which more than one pharmaceutical company participates (conferences, congresses or meetings to which more than one pharmaceutical company contributes), notifications with a summary of the participating companies must be sent jointly, through an organising secretary or provider.
The organiser, approxiately at least 70 days before the start date of the event, will have to complete the pre-application for authorisation, which allows applications for several pharmaceutical companies to be submitted at the same time.
Starting from 2 April 2024, the pre-application must be entered by the organisers exclusively through the new version "Authorisation for Conferences and Meetings NEW" available on AIFA's online services, while, until 1 April 2024, it will be necessary to use the service available on the portal Impresainungiorno.gov.it.

Data entry takes place in three subsequent steps:
•    Entry of conference/meeting data
•    Entry of participating companies
•    Sending single file to participating companies


Subsequently, the pharmaceutical companies participating in the event complete and submit their requests through the online service “Authorisation for Conferences and Meetings” in accordance with the provisions of Article 124 of Legislative Decree no. 219 of 24 April 2006.
For further clarifications, information or problems concerning pre-applications transmitted to AIFA through the portal Impresainungiorno.gov.it, please contact the Unioncamere Help Centre.  

 

Information for pharmaceutical companies

Events in which only one pharmaceutical company participates must be communicated to AIFA, by the ACC contact person with a digital signature, through the online service "Authorisation for conferences and meetings".
Companies which contribute with other pharmaceutical companies to the same event must complete the applications, already entered by the organisers, through the online service "Authorisation for conferences and meetings" within the 60 days provided for in paragraph 1, article 124, of legislative decree no. 219 of 24 April 2006.  
Please note that for each event, the company is required to pay the fee corresponding to the estimated charge according to the Decree of the Minister of Health of 6 December 2016.
For further clarifications and information regarding the procedure and payment of the fees, please contact the competent accounting and budget office at integraconvcong@aifa.gov.it
For details on how to access and use the online service Authorisation for conferences and meetings please refer to the available manuals.
Malfunctions related to the online service Authorisation for conferences and meetings must be reported to the AIFA IT helpdesk.